H.W. Martin Holdings Limited
Job Title: Ledger Assistant
Department: Finance
Reporting to: Head of Finance
Location: Blackwell, Derbyshire (J28, M1)
Hours: Full-time 37.5 hours
Salary: Competitive, dependent on experience
Additional benefits: 25 Days Annual Leave + Public Holidays, Fully Paid Company Pension, Life Assurance, Discretionary Bonus, Employee Assistance Programme
About the H. W. Martin Group:
The Martin Group of Companies (est. 1976) provide specialist services to the construction and waste recycling industries, through a trained and certificated workforce of over 1,600 delivering works and support services from design, through to build and onward maintenance. With a turnover of more than £300m and a fleet of over 500 vehicles we are a major contributor in our fields of expertise.
Job Purpose
To provide efficient and accurate support to the Finance Department, with responsibility for the day-to-day administration of both the Sales Ledger and Purchase Ledger functions.
The successful candidate will ensure that sales invoices are raised and processed accurately, supplier invoices are recorded and paid in a timely manner, and customer and supplier accounts are maintained and reconciled. The role will also involve liaising with customers, suppliers and internal departments to ensure the smooth running of the finance function.
Key Responsibilities
Sales Ledger:
- Raising and processing customer sales invoices accurately and in a timely manner.
- Ensuring invoices are raised in accordance with customer contracts, purchase orders and agreed rates.
- Distributing sales invoices to customers and ensuring all supporting documentation is provided where required.
- Processing customer credit notes and amendments.
- Monitoring customer accounts and allocating incoming payments against outstanding invoices.
- Carrying out regular customer account reconciliations.
- Monitoring aged debt and assisting with credit control activities.
- Contacting customers regarding overdue invoices and outstanding payments.
- Investigating and resolving customer invoice queries and discrepancies.
- Maintaining accurate customer account details and records.
- Assisting with month-end sales ledger reporting and reconciliations.
Purchase Ledger:
- Receiving, checking and processing supplier invoices and credit notes onto the accounting system.
- Ensuring invoices are correctly coded to the appropriate nominal ledger codes, departments and contracts.
- Reconciling supplier statements and investigating any discrepancies.
- Dealing with supplier queries relating to invoices, outstanding balances and payments.
- Preparing and processing weekly and monthly supplier payment runs, ensuring invoices are paid in accordance with agreed payment terms.
- Ensuring supplier accounts are accurate and kept up to date.
- Assisting with month-end purchase ledger procedures.
- Maintaining accurate electronic records and supporting documentation.
Skills and Experience
Essential:
- Previous experience working within an accounts or finance department.
- Experience of sales ledger and/or purchase ledger processing.
- Good understanding of basic accounting principles.
- Good numerical and analytical skills.
- Strong attention to detail and accuracy.
- Good organisational and time management skills.
- Confident communication skills, both written and verbal.
- Good working knowledge of Microsoft Excel and Outlook.
- Ability to work independently and as part of a team.
- Ability to manage workloads and meet deadlines.
Personal Attributes:
- Reliable, organised and proactive approach to work.
- Strong attention to detail and commitment to accuracy.
- Professional and confident when dealing with customers and suppliers.
- Good problem-solving skills and ability to use initiative.
- Flexible approach to supporting the wider Finance Department.
- Positive attitude and willingness to learn and develop.
Next Steps:
If you are looking for a new challenge and feel you have the skills to take on this vital role then please submit your CV or use our online Application form below and submit your details.
We are an equal opportunities employer and welcome applications from any suitably qualified persons.
Please refer to our Candidate Privacy Notice to see how we manage your data, which can be found at:
https://www.hwmartin.com/wp-content/uploads/2023/04/GRP_POL_006-Candidate-Privacy-Notice-300423.pdf